The HIMS program is an occupational substance abuse treatment and monitoring program, specific to commercial pilots that coordinates the identification, treatment, and return to work process for affected aviators. It is an industry-wide effort in which managers, commercial airlines, pilots, air traffic controllers, healthcare professionals, and the FAA work together to preserve careers and enhance aviation safety. As part of his forensic services practice, Dr. Beech is qualified by the FAA to evaluate pilots with alcohol and other substance use concerns and/or psychiatric issues. He is a “HIMS Psychiatrist.” In addition to HIMS program enrollees and prospective HIMS program candidate, Dr. Beech is also qualified to perform ordered psychiatric evaluations for similar concerns in non-HIMS cases and aviators seeking class 2 or 3 medical certifications, air traffic controllers, and non-airline-affiliated matters.

Dr. Beech has attended the HIMS basic education seminars in 2014 and 2017 and the advanced topics education seminars in 2015, 2018, 2019, 2020, 2021, 2022, and 2023. With over ten years of experience working with the population of pilots, air traffic controllers, aviation medial examiners, and applicants for medical certification, Dr. Beech has evaluated over 180 aviators and prospective aviators. He communicates regularly with aviation medical examiners and psychiatry staff at the FAA to stay abreast of the latest standards and their interpretation.

FREQUENTLY ASKED QUESTIONS:

How do I schedule an evaluation?

The first step is to complete, print, and sign this form: 
View Release Form

and then return the form to the office. The completed form can be scanned and sent by email to aviation@douglasbeechmd.com, or sent via fax to 614-388-2200 or by regular mail to: 

Douglas Beech, MD
6797 N. High St. Suite 327
Worthington, OH 43085

Note that the form must be physically signed, An electronic signature is not acceptable. Once the form is received, it will be uploaded electronically to the FAA and Dr. Beech will be granted access to the applicant’s FAA medical file. The time required to be granted access to the file varies. After access and review of the file an in-person examination can be scheduled. After the examination, a report is usually forwarded to the airman’s aviation medical examiner. (In some circumstances the report is forwarded directly to the FAA). The applicant/aviator is free to forward any and all documents already in his or her possession (or request their AME or other medical provider to do so), which may facilitate the process.

Does the psychiatrist make a determination of my medical certification?

No. Only the FAA makes the determination of medical certification. Dr. Beech will conduct the evaluation and complete a report. In the report he will render an opinion about diagnosis, treatment, and other observations as applicable and attempt to address the FAA’s specified concerns and the standards according to the code of federal regulations. The structure of the evaluation opinion is conducted in part to address concerns according to the FAA’s standards and criteria. He will forward a report to the aviation medical examiner (AME). The psychiatric evaluation will be one among many factors the FAA may consider to make their determination.

Does Dr. Beech perform psychological or neuropsychological testing?

No. As a psychiatrist, Dr. Beech performs the PSYCHIATRIC evaluation only. If psychological (or neuropsychological) evaluation has also been ordered, the airman must also see a psychologist/neuropsychologist for that evaluation. The letter from the FAA (and/or communication from your AME) will specify whether a psychiatric evaluation only is required, or both a psychiatric and psychological (“P & P”) evaluation are required.

My letter says I need to have my evaluation conducted by a forensic psychiatrist or one with forensic qualifications. Does Dr. Beech have forensic qualifications?

Yes. 

I am up against a deadline for having this evaluation completed, what can I do?

It is up to the aviator/applicant and his or her aviation medical examiner to keep track of deadlines and convey these concerns to the evaluator. The “60 days” requirement in most correspondence from the FAA is a standard interval of requested response. They do realize however, that this process will almost always take longer than 60 days, even under the most expedient conditions on everyone’s part. There are processes in place to contact the FAA to request an extension on the time frame, and they routinely grant these extensions. It is the responsibility of the airman/applicant to keep track of deadlines and communicate with the FAA to request extensions, and to inform Dr Beech of any known deadlines.

What is the cost for an evaluation?

The average cost for the majority of evaluations is about $2,500, with a range from $2,000-$3,500.  An initial retainer payment of $1,500.00 is due by the time of the initial appointment.The fee is derived from the total amount of time the evaluation takes. The total cost therefore varies based on many factors, including the volume of documents, the complexity of the case history, the number of issues needing addressed in the report, and the need for collateral interviewing. Evaluations that are conducted for an alcohol (or other substance) related issue only on average tend to take less time. Those that involve psychiatric issues (such as depression, anxiety, diagnostic questions, special issuance) and/or forensic/legal issues tend to take more time. Evaluations that include BOTH a substance-related issue AND a psychiatric/mental health issue take more time and may cost more than average. A more specific estimate of cost may be feasible once the file has been reviewed in entirety.

Why is a HIMS evaluation more costly than a clinical evaluation with a psychiatrist or other medical specialist?

This type of evaluation is conducted for a different purpose (a third party’s purpose) than a clinical evaluation (for treatment) and thus requires considerably more time. The process usually involves several hours of additional time beyond a typical evaluation for treatment. The independent evaluation requirements include:

• A more in-depth history and examination with a regulatory (vs. clinical) focus

• Review of all historical medical and other records is required

• A much more extensive report than is typical for clinical work

• Sometimes the interviewing of others with knowledge of the airman

What are the payment options?

The most mutually convenient payment mechanism is an electronic payment either via Zelle or PayPal. Dr. Beech is identified with both of these systems via his email address (drbeech@douglasbeechmd.com). If your bank uses the Zelle system, this is the most efficient method. Any form of credit card can be used with PayPal. A PayPal account is not required. This method can be accessed at the following link:

https://www.paypal.com/vu/webapps/mpp/send-money-online

Use Dr. Beech’s email address, noted above, to identify him as the payee.

Alternatives to electronic payments including credit card, check, or cash are all acceptable. A retainer payment of $1500.00 is due at the initial appointment. Payment of the remaining balance is required prior to the submission of the final report. In certain cases (such as an unusually high volume of records and/or a highly complex history), it is clear that the time commitment involved will be greater than the typical range. When this is known from the outset, the airman may be asked to provide a retainer payment prior to scheduling an appointment.

Will my health insurance cover the cost?

It is very unlikely. Even though it is a medical service, work of this type is not conducted for a treatment or health purpose for the insured individual; it is generally viewed by the health insurance as serving a third party’s regulatory purpose with regard to employment and not health, and therefore usually will not be covered by health insurance. The airman is certainly free to ask the health insurance company whether any portion of his or her fee will be reimbursable.

Can a pilot see Dr. Beech for monitoring after a special issuance has been granted? Can a pilot see Dr. Beech for treatment? 

While Dr. Beech can perform an evaluation and/or subsequent monitoring for reporting to the FAA, he does not provide treatment directly. For ethical and objectivity reasons, Dr. Beech does not combine the roles of treater and independent evaluator/monitor. Similarly, he can provide treatment, but does not provide any reporting or monitoring to the FAA for individuals that he is treating.